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186 changes: 84 additions & 102 deletions _about_pages/policies-and-procedures.adoc
Original file line number Diff line number Diff line change
Expand Up @@ -40,8 +40,9 @@ Incorporation and Bylaws take precedence.
* link:#1502[1502 Sponsorship of Activities/Services of a CalConnect Conference or Interoperability Test Event]
* link:#2001[2001 Expense Reimbursement for Volunteer Officers]

[[0502]]
==== 0502 Observers at Conferences and CalConnect Interoperability Test Events

[#0502]
=== 0502 Observers at Conferences and CalConnect Interoperability Test Events

. Representatives from a prospective member (an organization considering
membership) may attend a single meeting of the Consortium as observers,
Expand All @@ -65,25 +66,23 @@ test event as an observer. However, in unusual circumstances, the
Executive Director and the President may together grant exceptions to
this rule.

_Feb 2005 (Revised May 2007, August 2014)_ +

_Feb 2005 (Revised May 2007, August 2014)_

[[0503]]
==== 0503 Status of Roundtable I Participants
[#0503]
=== 0503 Status of Roundtable I Participants

Organizations that participated in the September 2004 Roundtable, that
are actively involved in Consortium activities, and that are actively
working to join the Consortium but have not yet joined, may continue to
participate until 14 June 2005, six months after the public launch of
the Consortium. As of 14 June, any such organizations that have not yet
joined the Consortium will no longer be able to participate in
Consortium activities until they join the Consortium. +
+
_Feb 2005_ +
Consortium activities until they join the Consortium.

_Feb 2005_

[[0504]]
==== 0504 Representing the Consortium at External Events
[#0504]
=== 0504 Representing the Consortium at External Events

. The Consortium may be represented at external (non-Consortium) events
by any Director or Officer of the Consortium for the purpose of
Expand Down Expand Up @@ -126,11 +125,10 @@ Misrepresentation by an individual as speaking for the Consortium when
he or she has not been authorized to do so is a violation of the
Consortium Code of Conduct and Membership Agreement.

_Apr 2005_ +
_Apr 2005_


[[0505]]
==== 0505 Individuals Participating on Behalf of an Institutional Member
[#0505]
=== 0505 Individuals Participating on Behalf of an Institutional Member

. For Consortium purposes, "member employee", "member participant" or
"member representative" means an individual whom an institutional
Expand All @@ -154,27 +152,25 @@ purposes.
. All such requests must be initiated by, or subsequently authorized by,
the member's Primary Representative to the Consortium.

_May 2005_ +

_May 2005_

[[0506]]
==== 0506 Membership Agreement
[#0506]
=== 0506 Membership Agreement

The Membership Agreement may be viewed at
http://calconnect.org/mbragreement[Membership Agreement]. +
+
_May 2005_ +
http://calconnect.org/mbragreement[Membership Agreement].

_May 2005_

[[0507]]
==== 0507 Code of Conduct
[#0507]
=== 0507 Code of Conduct

The Code of Conduct may be viewed at link:/conduct[Code of Conduct]. +
_May 2005_ +
The Code of Conduct may be viewed at link:/conduct[Code of Conduct].

_May 2005_

[[0508]]
==== 0508 Violations of the Code of Conduct
[#0508]
=== 0508 Violations of the Code of Conduct

. Violations of the Code of Conduct on the part of an individual will be
brought to the attention of the Board of Directors.
Expand Down Expand Up @@ -224,11 +220,10 @@ notified, by a method reasonably calculated to provide actual notice, of
a suspension or of a request for renewal as soon as possible after the
effective date of the recommendation.

_May 2005 (revised August 2014)_ +
_May 2005 (revised August 2014)_


[[0509]]
==== 0509 Violations of the Membership Agreement
[#0509]
=== 0509 Violations of the Membership Agreement

. A member has agreed to abide by the Membership Agreement by completing
and submitting the Membership Application of the Consortium and agreeing
Expand Down Expand Up @@ -262,11 +257,10 @@ final.
member shall be notified by a method reasonably calculated to provide
actual notice, of the action of the Board.

_May 2005_ +

_May 2005_

[[0510]]
==== 0510 Determination of Membership Status and Categories
[#0510]
=== 0510 Determination of Membership Status and Categories

. An organization's membership category is generally determined from the
list of membership categories established by the Consortium. If a
Expand All @@ -292,11 +286,10 @@ category and its relative membership fee as compared to other membership
categories. Final decisions on membership categories and membership fees
are made by the Board of Directors.

_May 2005 (Revised August 2014, November 2018)_ +

_May 2005 (Revised August 2014, November 2018)_

[[0511]]
==== 0511 Members and Subsidiary Organizations
[#0511]
=== 0511 Members and Subsidiary Organizations

. Individuals from subsidiary organizations of a parent Member
organization may participate in Consortium activities as representatives
Expand All @@ -316,11 +309,10 @@ positions contrary to the parent member, etc.)
on violations of the Membership Agreement or Code of Conduct, as and if
applicable.

_May 2005 (Revised August 2014)_ +
_May 2005 (Revised August 2014)_


[[0512]]
==== 0512 Quorum and Approvals for Technical Coordination Committee
[#0512]
=== 0512 Quorum and Approvals for Technical Coordination Committee

Quorum for a meeting of the TCC is required to approve a document for
publication or the establishment of a new Technical Committee. Quorum
Expand All @@ -335,20 +327,19 @@ meeting. If a quorum is not available at that meeting, the discussion
and a trial consensus shall be taken. Following the meeting, the Chair
of the TCC shall conduct the approval poll via e-mail. The results of
the poll must be published to the TCC mailing list and placed on the
document storage facility. +
+
_Jul 2005 (Revised Sep 2007, Nov 2018)_ +
document storage facility.

_Jul 2005 (Revised Sep 2007, Nov 2018)_

[[0601]]
==== 0601 Reciprocal Membership Agreements
[#0601]
=== 0601 Reciprocal Membership Agreements

This policy sets out the considerations for the Consortium in agreeing
to and establishing a Reciprocal Membership Agreement with another
organization. Before agreeing to reciprocal membership, the Consortium
should consider whether such membership, or a liaison agreement, is more
appropriate for the relationship being considered. +
+
appropriate for the relationship being considered.

Broadly, a Liaison Agreement is more appropriate for a standing
relationship where an individual or individuals participate in both
organizations and may act as a liaison. The primary purpose for such a
Expand Down Expand Up @@ -423,11 +414,10 @@ organization, the Consortium and that organization will determine
whether a Liaison Agreement or a Reciprocal Membership Agreement is
better suited for the particular circumstances.

_Nov 2006 (Revised August 2014)_ +

_Nov 2006 (Revised August 2014)_

[[0801]]
==== 0801 Guest Speaker Program
[#0801]
=== 0801 Guest Speaker Program

. The guest speaker program allows CalConnect to invite individuals who
have made significant contributions to or are experts in calendaring and
Expand Down Expand Up @@ -483,11 +473,10 @@ invitee, or if agreeable recording the actual address. Such recordings
may be made available via the CalConnect website along with the
presentation materials.

_Jan 2008 (Revised August 2014)_ +
_Jan 2008 (Revised August 2014)_


[[0802]]
==== 0802 Corporate Registrations
[#0802]
=== 0802 Corporate Registrations

Corporate Registrations allow a consortium member to purchase
"corporate" registrations for a CalConnect Conference, where the badge
Expand All @@ -496,8 +485,8 @@ who wish to attend different sessions but individually can not attend an
entire Conference. The primary goal is for members in the immediate area
of a Conference to allow employees a chance to attend a session or two
of particular interest; however non-local members may purchase corporate
registrations if desired. +
+
registrations if desired.

CalConnect values the in-depth participation of its regular participants
at each Conference. The goal of corporate registrations is to increase
the breadth of participation without sacrificing the current depth. In
Expand Down Expand Up @@ -533,11 +522,10 @@ and purposes. To that end, the Executive Director will report on
corporate registration use for each Conference to the Board of
Directors.

_Jun 2008_ +

_Jun 2008_

[[0803]]
==== 0803 Membership Fees and Renewals
[#0803]
=== 0803 Membership Fees and Renewals

. Membership in the Consortium requires the payment of a yearly
membership fee, based upon the anniversary of the member's joining the
Expand Down Expand Up @@ -575,11 +563,10 @@ participate in Consortium activities. Full membership may be restored at
any time during the year by the suporting member paying the remainder of
the full membership fee.

_Jul 2008 (Revised Apr 2013, July 2016)_ +
_Jul 2008 (Revised Apr 2013, July 2016)_


[[0806]]
==== 0806 Venues for CalConnect Events
[#0806]
=== 0806 Venues for CalConnect Events

. Initially CalConnect attempted to hold its meetings alternately on the
east and west coasts of the United States. This has not worked well due
Expand Down Expand Up @@ -612,11 +599,10 @@ occurs, hosting by a member, while desirable, may be subordinated if
necessary to holding the event in the best location for the projected
participants, both members and non-members.

_Dec 2008_ +

_Dec 2008_

[[0901]]
==== 0901 CalConnect-Hosted Events
[#0901]
=== 0901 CalConnect-Hosted Events

. CalConnect encourages its members to host CalConnect events whenever
possible, based upon our participants' preference for meetings at member
Expand Down Expand Up @@ -645,11 +631,10 @@ Board of Directors no less than four months prior to the event under
consideration, and if possible (i.e. there are no even tentative hosts
for the event) five or six months in advance.

_May 2009_ +
_May 2009_


[[0910]]
==== 0910 Membership Mergers and Acquisitions
[#0910]
=== 0910 Membership Mergers and Acquisitions

. When a CalConnect member organization merges with another
organization, or is acquired by or acquires another organization, the
Expand Down Expand Up @@ -678,11 +663,10 @@ membership transfer application must be executed.
organization retains its original legal entity status, no action is
required.

_October 2009_ +

_October 2009_

[[1201]]
==== 1201 _Ex Officio_ Participation in CalConnect by Unaffiliated Directors
[#1201]
=== 1201 _Ex Officio_ Participation in CalConnect by Unaffiliated Directors

This Policy allows _ex officio_ participation in CalConnect activities
by Directors who are not otherwise affiliated with CalConnect, except in
Expand All @@ -703,54 +687,51 @@ of a member organization, as an Individual Member, or ceases to be a
Director, the privileges of this _ex officio_ participation no longer
obtain.

_August 2012 (revised January 2014)_ +
_August 2012 (revised January 2014)_


[[1501]]
==== 1501 Co-Hosting of CalConnect Events
[#1501]
=== 1501 Co-Hosting of CalConnect Events

A CalConnect Event may be co-hosted by two members, or by a member and a
non-member, subject to approval in advance by the Board of Directors. A
proposal for co-hosting must be submitted to the Board of Directors as
far in advance as possible, and may be submitted as part of or in
advance of a proposal to host a specific event. +
+
advance of a proposal to host a specific event.

In the case of co-hosting the associated complimentary two registrations
for the Conference, and the complimentary two registrations for the
Interoperability Testing, may be shared between the co-hosts as they
wish.

[[1502]]
==== 1502 Sponsorship of Activities/Services of a CalConnect Conference or Interoperability Test Event
[#1502]
=== 1502 Sponsorship of Activities/Services of a CalConnect Conference or Interoperability Test Event

Specific activities/services of a CalConnect event, or parts of same,
such as catering, dinner, venue, etc. may be sponsored by either members
or non-members of CalConnect, subject to approval in advance by the
Board of Directors. A proposal for such sponsorship(s) must be submitted
to the Board of Directors in advance of the event, by the host(s) or
with the approval of the host(s), and must include the specific
activities/services proposed for sponsorship. +
+
activities/services proposed for sponsorship.

In no instance may any sponsorship result in monies being transferred to
or paid to CalConnect; any financial provisions must be made between the
sponsor and the provider(s) of the specific activities/services being
sponsored. +
+
sponsored.

CalConnect will acknowledge the sponsorship, as appropriate or
practicable, during the event. Additionally CalConnect will acknowledge
the sponsorship on the CalConnect web site in the program/agenda (
sponsored by , and in any post event items we might post to the
CalConnect web site of blog. The sponsor may submit up to 100 words of
“boilerplate”, a factual statement about what their company offers,
which must not use any promotional, qualitative, comparative or call to
action language to accompany a post-event announcement. +
+

_August 2015_
action language to accompany a post-event announcement.


[[2001]]
==== 2001 Expense Reimbursement for Volunteer Officers
_August 2015_
[#2001]
=== 2001 Expense Reimbursement for Volunteer Officers

1. CalConnect will reimburse up to 50% of the actual or average
expenses, whichever is less, incurred by the Chair of the TCC and the
Expand All @@ -768,12 +749,13 @@ be eligible for the reimbursement under the above rules

2. In cases where low registration numbers may result in
CalConnect losing money on an event, the Board may take remedial actions
to ensure a successful meeting within our budget +
+
to ensure a successful meeting within our budget

3. The average expense cost is determined by averaging the expenses
for an officer to attend the last 12 CalConnect events, plus the
registration fee for the events, and will set by the Board of Directors
each year at its January meeting.

_January 2020_ +
_January 2020_

link:#top[Return to Top]
2 changes: 1 addition & 1 deletion _pages/news.html
Original file line number Diff line number Diff line change
Expand Up @@ -7,7 +7,7 @@
<h2>News & Highlights</h2>

<!-- Retrieve and sort posts by 'revdate' in descending order -->
{% assign sorted_posts = site.posts | sort: 'revdate' | reverse %}
{% assign sorted_posts = site.posts | sort: 'revdate' %}

<!-- Iterate through each sorted post -->
{% for post in sorted_posts %}
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